Privacy Policy

1. Who we are

This privacy policy explains how Wellmens Limited (“Wellmens”, “we”, “our” or “us”) uses personal data in connection with our website and our construction, healthcare, MEP and consultancy services.

Wellmens delivers projects across the UK. Our registered office is: Unit B, 2a Farnes Drive, Romford, England, RM2 6NS, GB.

For any questions about this policy or how we use personal data you can contact us at info@wellmens.co.uk or on +44 800 888 6801.

2. What this policy covers

This policy applies when you:

• Visit or use our website at wellmens.co.uk
• Fill in a contact form, book a meeting or request a site visit
• Speak to us by phone, email or video call about our services
• Work with us as a client, supplier or partner
• Apply for a role with Wellmens

It does not cover the websites or services of other organisations, even if we link to them. We are not responsible for the privacy practices of other sites.

3. Information we collect

3.1 Information you provide directly

When you contact us or work with us we may collect:

• Name and contact details such as email address and phone number
• Job title, organisation and area of responsibility
• Details about your project, site or enquiry
• Information and documents you choose to upload or send to us, such as briefs, drawings and reports
• Your preferences on meeting type and availability
• Information in CVs and covering notes if you apply for a role with us

3.2 Information we collect automatically

We may collect limited technical information when you visit our website, for example:

• IP address and approximate location
• Device type and browser type
• Pages visited and how you found the site

This is typically collected using analytics and similar tools. For more detail see our Cookies page.

3.3 Information from third parties

We may receive information about you from:

• Referrals from existing clients or partners
• Public sources such as Companies House or professional networking sites
• Recruitment agencies if you have applied for a role through them

4. How we use personal data

We use personal data for the following purposes:

• To respond to enquiries and provide information about our services
• To arrange and deliver meetings, calls, site visits and surveys
• To prepare and issue proposals, quotes and contracts
• To manage projects, including communication with client, supplier and partner contacts
• To manage our relationship with our supply chain and professional advisers
• To operate, maintain and improve our website and services
• To meet legal, regulatory and insurance requirements
• To consider applications and manage recruitment processes

5. Legal bases for processing

Under UK data protection law we rely on the following legal bases to process personal data:

• Legitimate interests – for example responding to enquiries, planning and delivering projects and improving our services. We balance these interests against your rights and expectations.
• Contract – where processing is needed to enter into or perform a contract with you or your organisation.
• Legal obligation – where we are required to keep records, comply with regulations or respond to lawful requests from authorities.
• Consent – where we rely on your consent for a specific activity. You can withdraw this at any time by contacting us.

6. Who we share information with

We only share personal data where it is necessary and appropriate. This may include:

• Members of the Wellmens team who need the information to respond or deliver services
• Our supply chain and professional advisers where they are involved in your project
• Our IT, hosting and communications providers who support our systems
• Regulators, insurers or legal advisers where required for compliance or to manage claims

We do not sell personal data and we do not share it for third party marketing.

7. International transfers

Our core systems are based in the UK or EEA where possible. If we use providers or services that involve transfers of personal data outside the UK or EEA we will take steps to ensure suitable safeguards are in place, for example approved contractual terms.

8. How long we keep information

We keep personal data for as long as it is needed for the purposes set out in this policy, including to meet legal, regulatory and insurance requirements. This typically means:

• Enquiry and meeting records – kept for a period after last contact, in case of follow up
• Project records – kept for the life of the project and for a period afterwards to meet contract and insurance needs
• Supplier and partner records – kept while we work together and for a period afterwards
• Recruitment information – kept for a limited period after a process ends unless you ask us to retain it for future roles

9. Your rights

Under data protection law you have rights in relation to your personal data. These include the right to:

• Request access to the personal data we hold about you
• Ask us to correct information that is inaccurate or incomplete
• Ask us to delete personal data where there is no good reason for us to keep it
• Object to certain types of processing, including direct marketing
• Ask us to restrict processing in certain circumstances
• Request a copy of your data in a structured, commonly used format in some cases

If you wish to exercise any of these rights please contact us using the details above. We may need to verify your identity before we can act on your request.

You also have the right to raise concerns with the Information Commissioner’s Office (ico.org.uk) if you are unhappy with how we handle your personal data. We would encourage you to contact us first so we can try to resolve any issues.

10. Security

We take appropriate steps to protect personal data from unauthorised access, loss or misuse. This includes physical, technical and organisational measures. However, no system can be completely secure so we cannot guarantee absolute security of information transmitted to us.

11. Updates to this policy

We may update this privacy policy from time to time to reflect changes in law, regulation or how we operate. The latest version will always be available on this page and will show the date it was last updated.

Last updated: [Insert month and year]